Google Apps

2FA - 2-Step Verification

Avoid account lockouts when 2-Step Verification is enforced by your organization

Admin

To make a user an admin:

1. Users, select the user.

2. Scroll down, “Show more”

3. Admin roles and privileges, Manage Roles

4. Super Admin

Data Migration

So annoying… trying to move email from one Google Workspace account to another.

The Data Migration option only seems to allow a Source of imap.gmail.com.

I get the following error message:

Error (Retrying)
Authentication failure. (18017)

This article, G Suite Migration Data error 18017, seems to give a clue i.e. turn this setting on, https://myaccount.google.com/lesssecureapps but it still doesn’t work!

Email Footer

To add a global footer to all emails go to: Admin, Apps, G Suite, Settings for Gmail, Advanced settings, Compliance, Append Footer

To add an image get the image ID by right clicking the image and selecting “get shareable link” you will get a url similar to that below

https://drive.google.com/open?id=0B8KETRyB-KBgX096SmNHWmI3a1k

Remove the https://drive.google.com/open?id= and replace it with https://docs.google.com/uc?id= Thus: https://docs.google.com/uc?id=0B8KETRyB-KBgX096SmNHWmI3a1k

Use the Add Image Icon in the Footer dialogue to paste the url into the footer

Group Alias

Tip

Fix common issues with group settings has solved various issues. In particular, People outside my organization can’t email my group fixed everthing.

Start by adding Groups for Business to your Google Apps. This will allow you to add the Public Access Level to a group.

Tip

If you want emails to go to a group of people e.g. to send info@ emails to everyone in the company, then create a group alias.

To create an info or admin email address, go to Google Groups, click the Create group button:

Home, More Controls, Groups

We must give the public permission to send email addresses to the group:

Groups, select your group, Access Settings, Posting permissions, Post, Public, Save

Note

Creating a group does not add another user to the account, so will not cost any more.

Warning

Malcolm followed these notes, Create a group & choose group settings and they worked. The notes above also worked for me on the 19/04/2023.